How to Write a Follow-up Email After an Interview

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Image credit: studio tdes www.thedailyenglishshow.com

Your struggles are finally over. Now that the interview has passed and you forgot all about those long hours of practice and application writing, all that’s left for you to do is wait to be accepted for the job. Or at least, that’s what most job applicants think.

Heather Rogers, expert at a top resume writing service says: ‘’Writing the resume and answering all those interview questions does not suffice today. You should be proud to have finished this grand part of your job search, but there is one more thing that needs to be done – your follow-up email.’’

The follow-up e-mail after the interview should highlight your traits as a great candidate and once again convince the employer that you are the best choice. You only need to send one of these, whether it is a note to thank the interviewer for his time, or a way to elaborate some details from the interview.

Writing a Post-Interview Follow-Up Letter

The first thing you must do is determine the length of your letter (note that such letters are most often short), as well as the beginning of your letter, i.e. whether you will use the first name of the interviewer or Mr. X/ Ms. X. Secondly, you need to choose what type of letter you want to write. There are different kinds of follow-up letters.

1. Staying-in-Touch E-Mail

You haven’t received any phone call or e-mail from the interviewer after the interview? This is frustrating and very often, applicants aren’t aware of the reason why they haven’t received that life-changing response.

When writing this message, know that if the employer decided not to give you the job, this won’t change their decision. However, it will probably provide you with the answers you are looking for, as well as indicate that you are genuinely interested in the job position offered. If nothing else, the stay-in-touch e-mail will lift the weight from your shoulders.

Not getting a response does not necessarily mean that you didn’t get the job. More often than not, employers are too busy to inform you and take time to do so. In other cases, they might still be considering candidates or thinking over the details of your employment. To get rid of the frustration, why not contact them first?

2. Thank You E-Mail

A thank you e-mail is usually sent within twenty-four hours after the actual interview, so you might want to have it ready before you go to the interview to save some time. This e-mail should thank the interviewer for their time, as well as communicate your eagerness and excitement to work at their company.

Such an e-mail will demonstrate to the employer that you didn’t apply for their job just because it seemed relevant to your experience, but because you are actually interested and a great fit to work there.

Start this letter by thanking the interviewer, go back to the most important points of the interview, and once again connect the job requirements with your experiences. Finally, let the interviewer know that they can ask you additional questions if they need to.

3. Forgot-to-Mention E-Mail

If you forgot to mention some things during the interview, you still have a chance at sharing them with the interviewer. In this follow-up e-mail, you can include anything you forgot to mention while the interview lasted, as well as remind them of your qualifications, skills, and traits.

4. What-Have-You-Decided E-Mail

Is the waiting slowly murdering your hopes that you’ll get the job? Employers can delay their decision because of many things, such as prolonged selection process, thinking over the hiring details, etc. In the case when you aren’t aware where you stand and whether you need to search for another job, this is the kind of e-mail you send.

Basically, this e-mail should serve you to ask if there is any new information about the process of hiring the interviewed candidates. You can choose to ask directly or go with a question such as ‘is the job position still available?’

5. Follow-Up Follow-Up E-mail

If the people you are sending follow-up letters to don’t respond to your e-mail, this doesn’t have to be the only e-mail you’ll send. Many people are too busy to respond or have other things on their mind, and they don’t necessarily ignore you on purpose. Just in case your e-mail slipped their minds, send another professional and concise follow-up e-mail.

Final Thoughts

Most hiring managers take their time when it comes to making a decision of employing someone. This is frustrating for the applicants, especially if you felt like the interview went really well, or prepared really hard for the interview. In the case that you don’t hear from the employer by the end of the timeframe they gave you for contacting you, feel free to send a follow-up e-mail.

Remember- there are many reasons why an employer hasn’t contacted you. It doesn’t mean that you were rejected. To clear things up and learn your fate, choose one of the follow-up emails above and send it to the employer.

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